Driving in Europe
In most cases, Ogilvie Fleet is the registered owner of the vehicle you drive. Therefore if you’re planning on taking our vehicle abroad you will require a form to prove to local authorities that you have our consent to take the vehicle out of the UK.
The form you require is called a Vehicle on Hire Certificate (VE103B). You can apply for a certificate online and there is a small charge for this which is levied by the BVRLA. Please contact your Fleet Manager prior to completing this form as there will be a charge to you or your company for this service. Please also allow up to 14 days for us to process this form and post it to you. On successful completion of the Vehicle on Hire Certificate the vehicle will also be covered by AA European Cover which gives you the peace of mind should you be unfortunate enough to require roadside assistance. The AA European Cover guide will be sent with your certificate.
Foreign authorities frequently do not accept photocopies or faxed documents. Failure to provide the original VE103B document whilst abroad may result in either a fine or the vehicle being impounded.
Please note, vehicles can only be taken out of the country for a maximum of six weeks at any one time unless expressly agreed in advance by Ogilvie Fleet.
Whilst driving abroad
Some countries impose legal requirements with regard to certain equipment that the driver or vehicle should carry whilst driving abroad. Our breakdown partners the AA, have a dedicated section on their website as a guide for what equipment or documentation is required. Please note it is the drivers' responsibility to make sure they fully adhere to the current requirements imposed by each country.
For further information, please contact Ogilvie Fleet prior to travelling on 0330 333 5678.
Driving in the EU after Brexit
The UK has now left the EU, if you're considering driving abroad you may need extra documentation. We recommend drivers review government advice well before travelling. For more information, visit www.gov.uk/driving-abroad
Due to the COVID-19 outbreak, we will only be accepting travel requests for some EU countries, following government advice.
Please note that certificates will only be issued for travel to countries where current air bridges are in place in line with Foreign office advice. Payment must be made via bank transfer using your registration and VE103B as a reference or invoice to company. Bank details for your payment will be provided on receipt of your application. Also we will require authorisation from your company that they agree to this request, we will obtain this directly and issue your documents as appropriate.